11/10/2023 0 Comments Creating archive folder in outlookYou can create a new PST file for this purpose if you don't already have one. What you want to do is create folders in a PST file and then move the items to those folders. Mailboxes connected via POP/IMAP have more flexibility with the Archive folder.Īny existing folder can be selected as the archive destination or make a new folder (any name) and nominate that as your archive destination. Answer KT Karl Timmermans) Independent Advisor Replied on FebruReport abuse Hello AleMadama Hi, I'm Karl and will be happy to help you today. That’s not directly possible now but there are workarounds that we’ll look at separately. This ensures the whole account is archived and not just the inbox. Ensure you are selecting the email address above the inbox and not the inbox itself. It was probably necessary to maintain compatibility across all the different Outlook programs and apps.īut it’s also shame, because some people make different Archive folders for each year. Select File Select New Select Outlook Data File Select Office Outlook Personal Folders File (. Choose the email address you would like to make an archive for. We’re now stuck with a single Archive folder and that name. Microsoft dropped the Archive folder choice option during an update to Outlook 2016. Unlike a traditional backup in which a copy of Outlook items is made, archived items are moved to. If you’re interested the feature was at Account | Tools | Set Archive Folder but that now only works for non-Microsoft mailboxes. pst) or Exchange mailbox is to regularly archive older items. You could create a new folder with whatever name you like and change the ‘archive’ folder to that folder. All those folders have fixed names which can’t be changed.įor a while there was a workaround in Outlook 2016 for Windows. In modern Outlook with Microsoft hosted mailboxes (, Office 365 hosted or recent Exchange Server) the Archive folder is an in-built folder like Inbox, Sent Items etc. But non-Microsoft mailboxes can rename Archive to anything maybe ‘Miscellaneous’, ‘Store’ or just ‘Old Stuff’. For many mailboxes it’s not possible to rename the Outlook Archive folder.
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